Planning for Shifts: 3 Approaches as ESSER Ends

Education was interrupted in 2020. From virtual learning to Personal Protective Equipment (PPE), the COVID-19 pandemic caused a significant shift in the profession. In response, the federal government bolstered district budgets with COVID relief funds. Now, just four years later, district leaders must shift again as those funds come to an end. Before the next school year, they will make hard decisions around ESSER funding and must pivot to meet the needs of students and staff.

What is ESSER funding?

The Elementary and Secondary School Emergency Relief Fund, commonly referred to as ESSER, is a federal program that gave districts nearly $190 billion in response to the pandemic. Districts have until the end of September to commit their share of ESSER funds and will have until January 2025 to spend them. 

For some districts, ESSER funds allowed for new construction in response to growing communities. For others, it meant hiring more staff to support student needs. No matter where districts invested their funding, the time is coming for district leaders to make shifts in order to maintain momentum.

Planning for Shifts: 3 Approaches as ESSER Ends 

Shifts in how districts and schools operate without ESSER funding are inevitable. Cuts are coming, if not already here. But instead of embracing a scarcity mindset, district and school leaders can proactively plan for change. These shifts won’t happen overnight and may be uncomfortable, but they present themselves as an opportunity to re-engage the people who make the work of districts and schools possible – educators. 

1. Revisit Your Vision

In your leadership practice, how you approach vision and strategy is as important as the vision and strategy you set. Intentionally invite your team to help co-create the vision and strategy for next year. Though resources are shifting, what you decide as a team is priority will help you gain insight into where to make shifts.

At Manning High School, for example, after experiencing a year of growth, their team wanted to build on that momentum. In the 2023-2024 school year, they came together to rally behind a vision to Watch Achievement Rise or their “W.A.R.” cry to increase student outcomes. By engaging their entire school community in a vision of excellence, they saw a positive impact on report card metrics, discipline, attendance, and enrollment. 

As you establish vision and strategy, use this facilitation guide to identify and connect with a range of team members and invite them into the decision-making process.

2. Reimagine Your Resources 

After you’ve co-created the vision and strategy with your team, aligning resources is a critical next step to not only seeing that vision come to fruition but also sustaining shifts in your work. How you make strategic sense of existing programs and initiatives will allow you to let go of what’s no longer serving your team and make space for more of what is moving you closer to the set vision. 

Walker-Gamble Elementary, an under-resourced school in rural South Carolina, has approached their resources in a way that centers teacher time and student outcomes. By making shifts in their master schedule, every teacher has at least five hours each week for professional learning and collaboration, 75 percent of students experience 1:1 instruction, and every student and educator sets data-informed personalized learning goals at least quarterly (Byrd et al., 2023). By making small shifts in their schedule and reimagining how they work together with their existing resources, Walker-Gamble received South Carolina’s top recognition for schools, the Palmetto’s Finest award in 2020. 

Use this activity protocol to guide your thinking and reflect on existing programs and resources with your team. You will need up to 90 minutes for this work.

3. Embrace Fresh Perspectives 

Finally, the work of leaders should not be done alone. As ESSER funding comes to an end, invite new perspectives into the planning and implementation of shifts in your shared work. By de-siloing the work to be done, your team becomes co-owners of your outcomes, strategy and vision, multiplying the leadership across your team. 

In Richland County School District Two, district leaders are tapping into teacher expertise as part of the planning process for the next school year. To increase teacher engagement in decision-making, they have asked teachers to develop master schedules for the next year to center teacher capacity and time needs. 

Creating change and improvement in schools and districts is complex, challenging work. Use this discussion tool with your team to gain insight into your work together. 

From Planning to Action 

As you prepare for shifts in the new school year, continue to engage your team in the design and implementation of solutions. You can find more free tools and resources on our website or contact our team for thought partnership and support.